Agenda : June 2, 2016

County of El Dorado

Board of Supervisors Meeting Room

330 Fair Lane, Bldg A

Placerville, CA 95667

Thursday, June 2, 2016 1:00 PM         


EL DORADO COUNTY TRANSIT AUTHORITY

AGENDA

Regular Meeting

Chair:                          Brian Veerkamp, County of El Dorado Supervisor, District III

Vice Chair:                 Patty Borelli, City of Placerville Councilmember

Directors:                    Ron Mikulaco, County of El Dorado Supervisor, District I

Shiva Frentzen, County of El Dorado Supervisor, District II

Trisha Wilkins, City of Placerville Councilmember

  • Wendy Thomas, Alternate for City Councilmembers
  • Michael Ranalli, Alternate for Board of Supervisors, District IV

Executive Director:     Mindy Jackson

CALL TO ORDER AND RECESS TO CLOSED SESSION

 

Closed Session Pursuant to Government Code Section 54956.9 paragraph (2) or (3) of subdivision (d) – Conference with Legal Counsel concerning Significant Exposure to Litigation: 1 potential case.

RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS

PLEDGE OF ALLEGIANCE TO THE FLAG

ROLL CALL

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote.  A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item.  Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

PUBLIC COMMENT                                                                                                          

At this time, any person may comment on any item that is not on the agenda. PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORDS. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.

                                                                                                                                               

1.          CONSENT CALENDAR

A. Approve Conformed Minutes of the Regular Meeting, May 5, 2016

Download Staff Report and Attachment

B. Receive and File April 2016 Warrant Registers

Download Staff Report and Attachment

C. Receive and File Quarterly Investment Report for Quarter Ending 3/31/16

Download Staff Report and Attachment

D. Approve Revised Fiscal Year 2016/17 Purchase Order B22027 with Girard and Edwards for $40,000

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E. 1. Approve Professional Services Agreement (PSA) with RTS Computer Services for Computer and Network Support Services for Fiscal Year 2016/17

      2. Approve Purchase Order No. B22022 for an amount not-to-exceed $51,942.00 for Information Technology Support during Fiscal Year 2016/17

Download Staff Report and Attachments

F.  1. Adopt Resolution No. 16-18  Identifying Fuel as Exempt from Competitive Bidding and Authorize the Executive Director to Procure Fuel from Outside Vendors

      2. Approve Blanket Purchase Order No. B22007 issued to Dawson Oil Company in the amount of $650,000 and Blanket Purchase Order No. B22013 issued to Hunt & Sons, Inc. in the amount of $90,000 for Fiscal Year 2016/17

Download Staff Report and Attachments

G. Receive and File the final El Dorado County Transit Authority Triennial Performance Audit for Fiscal Years 2012/13, 2013/14 and 2014/15

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Download Triennial Performance Audit

H. 1. Adopt Resolution No., 16-19 Approving the Salary Schedule for Fiscal Year 2016/17

      2. Approve Fiscal Year 2016/17 Organizational Chart

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2.          ACTION ITEMS

TIMED ITEM 1:00 PM – PUBLIC HEARING

A. Fiscal Year 2016/17 Final Operating Budget

Download Staff Report and Attachment

TIMED ITEM 1:00 PM – PUBLIC HEARING

B. Fiscal year 2016/17 Final Capital Improvement Plan and 2016/2017 Capital Budget

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Download Capital Improvement Plan

C. 1. Approve Purchase Order 2204 issued to the California Transit Indemnity Pool in the amount of $338,692

     2. Approve Purchase Order 22005 issued to the California Transit Indemnity Pool in the amount of $16,671

     3. Approve Purchase Order 22023 issued to the Special District Risk management Authority in the amount of $291,031

     4. Approve Budget transfer of $30,588 from Contingency Line Item to Workers’ Compensation Line Item

Download Staff Report and Attachment

3.          INFORMATION ITEMS

A. El Dorado County Transit Authority Board of Directors Temporary Meeting Room Location for remaining 2016 Meeting Schedule

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B. Fair Shuttle Flyer

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EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

ADJOURNMENT

* Verbal Report

NEXT REGULARLY SCHEDULED

EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING

Thursday, August 4, 2016 1:00 P.M.

County of El Dorado

Planning Commission Hearing Room

2850 Fairlane Court, Bldg C

Placerville, CA 95667

The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642-5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting.