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Agenda : March 1, 2018

County of El Dorado

Board of Supervisors Meeting Room

330 Fair Lane, Bldg A

Placerville, CA 95667

Thursday, March 1, 2018 1:00 PM 


EL DORADO COUNTY TRANSIT AUTHORITY

AGENDA

Regular Meeting

Chairperson:               Shiva Frentzen, County of El Dorado Supervisor, District II

Vice Chairperson:      Mark Acuna, City of Placerville Councilmember

Directors:                    Brian Veerkamp, County of El Dorado Supervisor, District III

John Hidahl, County of El Dorado Supervisor, District I

Patty Borelli, City of Placerville Councilmember

  • John Clerici, Alternate for City Councilmembers
  • Michael Ranalli, Alternate for Board of Supervisors, District IV

Executive Director:     Mindy Jackson

 

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CALL TO ORDER AND RECESS TO CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION

Significant exposure to litigation pursuant to paragraph (2) or (3) of subdivision (d) of Section 54956.9: 1 Potential Case

RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS

PLEDGE OF ALLEGIANCE TO THE FLAG

ROLL CALL

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote.  A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item.  Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

OPEN FORUM                                                                                                          

At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.                                                                                                                                           

1.          CONSENT CALENDAR

A.  Approve Conformed Minutes of the Regular Meeting, February 1, 2018

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B. Receive and File January 2018 Check Registers

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C.  Receive and File January 2018 Ridership Reports

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D. Receive and File Regional Fare Comparison

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E. Adopt Resolution No. 18-06 Authorizing Financial Transactions by Newly Elected Officers and the Executive Director

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F. Adopt Resolution No. 18-07 Authorizing the Executive Director to Claim Transportation Development Act (TDA) Funds for Fiscal Year 2018/19

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G. 1. Approve Purchase Order 23207 issued to Next Level Warehouse Solutions in the amount of $7,040.73 for the purchase of a Pallet racking System

     2. Authorize the Executive Director execute all contracts and documents included in the Adopted Capital Improvement Plan 17-05 budget

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H. Adopt Resolution No. 18-11 Amending the El Dorado County Transit Authority Conflict of Interest Code for 2018

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I. 1. Accept Actuarial Caluation of Other Post-Employee Benefit Program for fiscal years ending June 30, 2018 and June 30, 2019   

    2. Adopt Resolution No. 18-10 approving the pre-fund amount in the California Employer’s Retiree Benefit Trust Program (CERBT)

    3. Authorize the Executive Director execute all documents necessary for continued participation

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2.          ACTION ITEMS

A. Authorize the Chairperson and Vice Chairperson to sign a support letter for a Caltrans District 3 Transportation Art/Community Identification Proposal prepared for submission by the El Dorado County Health and Human Services Agency

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B. Receive and File the El Dorado County Transit Authority Fiscal Year 2017/18 Six-Month Administrative Operations Report for the period July 1, 2017 through December 31, 2017

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C. 1. Approve operation of a special services shuttle to support a March 21, 2018 event at the El Dorado County Fairgrounds Placerville Speedway

     2. Approve use of Fiscal Year 2017/18 Marketing Budget funds for the March 21, 2018 special service

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D. 1. Approve Purchase Order No. 23271 issued to El Dorado Bus Sales in the amount of $121,568.28 for acquisition of one (1) replacement Class E Cut-A-Way Bus

      2. Authorize Executive Director to execute all documents related to this purchase of one (1) replacement Class E Cut-A-Way Bus

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E. Authorize the Executive Director to Develop an Agreement to Advance $335,000 to State Transit Assistance Funds to the City of Placerville Western Placerville Interchange – Park and Ride Project

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F. 1. Adopt Resolution No. 18-08 to Adopt Preliminary Operating Budget for Fiscal Year 2018/19

     2. Approve Proposed Allocation Plan and Draft Organizational Chart for Fiscal Year 2018/19

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G. Adopt Resolution No. 18-09 Adopting the Preliminary Capital Improvement Plan and Budget for Fiscal Year 2018/19

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3.          INFORMATION ITEMS

A. 2017 Safe Driving Award Recipients

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EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

ADJOURNMENT

* Verbal Report

NEXT REGULARLY SCHEDULED

EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING

Thursday, April 5, 2018 1:00 P.M.

County of El Dorado

Board of Supervisors Meeting Room

330 Fair Lane

Placerville, CA 95667

The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642-5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting.

To listen to open session portions of the meeting in real time, dial (530) 621-7603.  This specialized dial in number is programmed for listening only and is operable when the audio system inside the meeting room is activated.  Please be advised that callers will experience silence anytime the Board is not actively meeting, such as during Closed Session or break periods.