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Agenda : May 4, 2017

County of El Dorado

Board of Supervisors Meeting Room

330 Fair Lane, Bldg A

Placerville, CA 95667

Thursday, May 4, 2017 1:00 PM         

REVISED AGENDA: ALL ITEMS ADDED ARE SHOWN IN BOLD TYPEFACE

Download revised agenda with all attachments


EL DORADO COUNTY TRANSIT AUTHORITY

AGENDA

Regular Meeting

Chairperson:               Patty Borelli, City of Placerville Councilmember

Vice Chairperson:     Shiva Frentzen, County of El Dorado Supervisor, District II

Directors:                    Brian Veerkamp, County of El Dorado Supervisor, District III

John Hidahl, County of El Dorado Supervisor, District I

Trisha Wilkins, City of Placerville Councilmember

  • Wendy Thomas, Alternate for City Councilmembers
  • Michael Ranalli, Alternate for Board of Supervisors, District IV

Executive Director:     Mindy Jackson

CALL TO ORDER AND RECESS TO CLOSED SESSION

Closed Personnel Session Pursuant to Government Code Section 54957 to consider the Appointment, Employment and Evaluation of the Executive Director.

Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators concerning discussions with Unrepresented Regular Employees and Unrepresented Regular management Employees of the El Dorado County Transit Authority. The designated representatives for the El Dorado County Transit Authority are Executive Director Mindy Jackson and Legal Counsel Michael Tucker.

Closed Session Pursuant to Government Code Section 54956.9 paragraph (2) or (3) of subdivison (d) – Conference with Legal Counsel concerning Significant Exposure to Litigation: 1 potential case.

RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS

PLEDGE OF ALLEGIANCE TO THE FLAG

ROLL CALL

CEREMONIAL ITEMS

A. Proclamation of Retiring Transit Driver Arthur Harms

Download Staff Report and Proclamation

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote.  A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item.  Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

PUBLIC COMMENT                                                                                                          

At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.                                                                                                                                           

1.          CONSENT CALENDAR

A.  Approve Conformed Minutes of the Regular Meeting, April 6, 2017

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B. Receive and File March 2017 Check Register

Download Staff Report and Attachment

C.  Receive and File Quarterly Investment Report for Quarter Ending 03/31/2017

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D. Approve Charter Rate of $155.00 per hour for Fiscal Year 2017/18

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E. 1. Approve Professional Services Agreement with RTS Computer Services for Computer and Network Support Services for Fiscal Year 2017/18

     2. Approve Purchase Order No. B23022 for an amount not-to-exceed $60,000.00 for Informational Technology Support during Fiscal Year 2017/18

Download Staff Report and Attachment

F. 1. Adopt Resolution No. 17-19 Identifying Fuel as Exempt from Competitive Bidding and Authorize the Executive Director to Procure Fuel from Outside Vendors

     2. Approve Blanket Purchase Order No. B23008 issued to Dawson Oil Company in the amount of $572,000 and Blanket Purchase Order No. B23013 issued to Hunt & Sons, Inc. in the amount of $90,000 for Fiscal Year 2017/18

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G. Adopt Revised Capital Improvement Project #17-04 Cameron park Drive Bus Stop Improvements to transfer State Transit Assistance (STA) funding between projects #17-01 and #17-04

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H. 1. Award Construction Contract for Capital Improvement Project #17-01 Bus Parking Lot Improvements to Joe Vicini, Inc.

      2. Authorize Executive Director to execute the Construction Contract related documents to complete the Capital Improvement Project #17-01

Download Staff Report and Attachment

I. 1. Award Construction Contract for Capital Improvement Project #17-04 Cameron Park Drive Bus Stop to Joe Vicini, Inc.

      2. Authorize Executive Director to execute the Construction Contract related documents to complete the Capital Improvement Project #17-04

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2.          ACTION ITEMS

A.  Approve the Discontinuance of the Grizzly Flat Flex Route

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B. 1. Approve the Cameron Park Route Expansion with Service to El Dorado Hills

    2. Approve Proposed Revised Allocation Table for Fiscal Year 2017/18

    3. Approve Organizational Chart for Fiscal Year 2017/18

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TIMED ITEM 1:00 PM – PUBLIC HEARING

C. Fiscal Year 2017/18 Final Operating Budget

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TIMED ITEM 1:00 PM – PUBLIC HEARING

D. Fiscal Year 2017/18 Final Capital Improvement Plan and 2017/18 Capital Budget

Download Staff Report and Attachment

3.          INFORMATION ITEMS

A. March 2017 Ridership Report

Download Staff Report and Attachment

EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

ADJOURNMENT

* Verbal Report

NEXT REGULARLY SCHEDULED

EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING

Thursday, June 1, 2017 1:00 P.M.

County of El Dorado

Board of Supervisors Meeting Room

330 Fair Lane

Placerville, CA 95667

The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642-5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting.