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Agenda : May 5, 2016

County of El Dorado

Board of Supervisors Meeting Room

330 Fair Lane, Bldg A

Placerville, CA 95667

Thursday, May 5, 2016 1:00 PM         


EL DORADO COUNTY TRANSIT AUTHORITY

AGENDA

Regular Meeting

Chair:                          Brian Veerkamp, County of El Dorado Supervisor, District III

Vice Chair:                 Patty Borelli, City of Placerville Councilmember

Directors:                    Ron Mikulaco, County of El Dorado Supervisor, District I

Shiva Frentzen, County of El Dorado Supervisor, District II

Trisha Wilkins, City of Placerville Councilmember

  • Wendy Thomas, Alternate for City Councilmembers
  • Michael Ranalli, Alternate for Board of Supervisors, District IV

Executive Director:     Mindy Jackson

CALL TO ORDER AND RECESS TO CLOSED SESSION

Closed Personnel Session Pursuant to Government Code Section 54957 to consider the Appointment, Employment and Evaluation of the Executive Director.

Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators concerning discussions with Unrepresented Regular Employees and Unrepresented Regular management Employees of the El Dorado County Transit Authority. The designated representatives for the El Dorado County Transit Authority are Executive Director Mindy Jackson and Legal Counsel Michael Tucker.

Closed Session Pursuant to Government Code Section 54956.9 paragraph (2) or (3) of subdivision (d) – Conference with Legal Counsel concerning Significant Exposure to Litigation: 1 potential case.

RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS

PLEDGE OF ALLEGIANCE TO THE FLAG

ROLL CALL

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote.  A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item.  Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

PUBLIC COMMENT                                                                                                          

At this time, any person may comment on any item that is not on the agenda. PLEASE STATE YOUR NAME AND ADDRESS FOR THE RECORDS. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.

                                                                                                                                               

1.          CONSENT CALENDAR

A. Approve Conformed Minutes of the Regular Meeting, April 7, 2016

Download Staff Report and Attachment

B. Receive and File March 2016 Warrant Registers

Download Staff Report and Attachment

C. 1. Approve Agreement between El Dorado County Transit Authority (EDCTA) and ALTA California Regional Center (ACRC) increasing the compensation rate for transporting ACRC clients

      2. Authorize the Executive Director to Execute all documents necessary to implement ACRC Agreement

Download Staff Report and Attachment

D. Approve Revised Fiscal Year 2015/16 Purchase Order B21105 with Girard and Edwards for $39,000

Download Staff Report and Attachments

E. 1. Authorize the Executive Director to negotiate and award a contract with legal review for RFP 16-02 above the maximum purchasing authority

      2. Authorize the Executive Director to execute all documents related to RFP 16-02

Download Staff Report and Attachment

F.  1. Adopt Resolution No. 16-15 authorizing personnel allocations to reflect recommended changes in the Fiscal Year 2016/17 Allocations Table (Attachments A, B, & C)

      2. Approve job descriptions for:

a. Safety Coordinator

b. Administrative Analyst

     3. Approve job descriptions for:

a. Safety Coordinator

b. Administrative Analyst

Download Staff Report and Attachment

G. Approve Designation of Surplus Property as Per Itemized Property Inventory List

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H. Receive and File Quarterly Investment and Report for Quarter Ending 12/31/2015

Download Staff Report and Attachment

I. Adopt Resolution No. 16-14 that updates the adopted El Dorado County Transit Authority Personnel Policies and Procedures Manual

Download Staff Report and Attachment

Draft El Dorado County Transit Authority Personnel Policies and Procedures Manual

J. Approve the revised 2016 Meeting Schedule which includes the cancellation of the July 7, 2016 El Dorado County Transit Authority Board meeting due to lack of items

Download Staff Report and Attachment

K. Approve Charter Rate of $145.00 per Hour for Fiscal Year (FY) 2016/17

Download Staff Report and Attachment

2.          ACTION ITEMS

A. 1. Award Contract for the Performance of a Production Installation and Removal of Graphics on Transit Buses, Minivans and Staff Vehicles plan per RFP #16-03

     2. Authorize Executive Director to execute all documents required for project completion

Download Staff Report and Attachment

3.          INFORMATION ITEMS

A. Draft El Dorado County Transit Authority Triennial Performance Audit for Fiscal Years 2012/13, 2013/14 and 2014/15

Download Staff Report and Attachment

EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

ADJOURNMENT

* Verbal Report

NEXT REGULARLY SCHEDULED

EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING

Thursday, June 2, 2016 1:00 P.M.

County of El Dorado

Board of Supervisors Meeting Room

330 Fair Lane, Bldg A

Placerville, CA 95667

The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642-5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting.