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Agenda : June 3, 2021

EL DORADO COUNTY TRANSIT AUTHORITY

BOARD OF DIRECTORS REGULAR MEETING

AGENDA

Thursday, June 3, 2021 1:00 PM

Download Full Agenda with Staff Reports PDF here

Download Agenda Only PDF here

Chairperson:             Kara Taylor, City of Placerville Councilmember

Vice Chairperson:    Lori Parlin, County of El Dorado Supervisor, District IV

Directors:                  John Hidahl, County of El Dorado Supervisor, District I

     Jackie Neau, City of Placerville Councilmember

     Lori Parlin, County of El Dorado Supervisor, District IV

     George Turnboo, County of El Dorado Supervisor, District II

          • Patty Borelli, Alternate for City Councilmembers
          • Wendy Thomas, Alternate for Board of Supervisors, District IV

Executive Director:     Matthew Mauk

These meetings will be conducted pursuant to the provisions of California Executive Order N-29-20, which suspends certain requirements of the Ralph M. Brown Act to allow for greater flexibility in conducting public meetings via teleconferencing and allowing public participation telephonically. These measures will only apply during the period in which state or local public health officials have imposed or recommended social distancing measures.

Members of the public may call in during the meeting and are encouraged to submit public comment via email to mwilcher@eldoradotransit.com up until the start of the meeting. Written comments will be entered into the meeting’s minutes and the Board will consider all comments at the appropriate time. Members of the public may address any item on the agenda prior to board action, comments will be limited to no more than three (3) minutes.

If you are joining the meeting via computer and wish to make a comment on an item, press the “raise a hand” button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. The board secretary will call you by the last three digits of your phone number when it is your turn to comment.

 

Participate by Computer:

https://us02web.zoom.us/j/833772503?pwd=N0RYRGkxMnkzNUtQemsrRjVQdm5BZz09

Participate by Phone:

1-669-900-6833

Meeting ID: 833-772-503

Password: 2021

 

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

ROLL CALL

RECESS TO CLOSED SESSION

Closed Personnel Session Pursuant to Government Code Section 54957 –
PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Executive Director

Closed Personnel Session Pursuant to Government Code Section 54957–
PUBLIC EMPLOYMENT Title: Executive Director

Closed Personnel Session Pursuant to Government Code Section 54957.6 –
Concerning Labor Negotiations with the Transit Operator’s Bargaining Unit. The designated representatives for the El Dorado County Transit Authority are Executive Director Matthew Mauk and Legal Counsel Michael Tucker

RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote.  A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item.  Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

OPEN FORUM                                                                                                          

At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.                                                                                                                                           

1.          CONSENT CALENDAR

A.  Approve Conformed Minutes of the Regular Meeting, May 6, 2021

Download Attachment

B. Receive and File April 2021 Check Register

Download Staff Report and Attachment

C.  Receive and File April 2021 Ridership Report

Download Staff Report and Attachment

D. 1. Approve Purchase Order 27003 issued to the California Transit Indemnity Pool in the amount of $394,000 for Liability Insurance

2. Approve Purchase Order 27004 issued to the California Transit Indemnity Pool in the amount of $27,000 for Physical Damage Insurance

3. Approve Purchase Order 27005 issued to the California Transit Indemnity Pool in the amount of $22,000 for Employment Practices Liability Insurance

4. Approve Purchase Order 27023 issued to the Special District Risk Management Authority in the amount of $350,000 for Workers’ Compensation Insurance

Download Staff Report and Attachment

E. Approve Charter Rate of $190.00 per Hour for Fiscal Year 2021/22

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F. 1. Award contract for Bus Wash Retrofit at the El Dorado County Transit Authority facility to the lowest responsible bidder

2. Approve Purchase Order No. 26198 issued to N/S Corporation in the amount of $157,333

3. Authorize the Executive Director to execute the contract, including change order authority not exceeding ten percent of the contract price and to execute all related documents necessary to complete the project within the approved budget

Download Staff Report and Attachment

G. 1. Adopt Resolution No. 21-11 Adopting the Salary Schedule for Fiscal Year 2021/22

2.Adopt Resolution No. 21-12 Approving the El Dorado County Transit Authority Salary Structure

Download Staff Report and Attachment

H. 1. Approve Amendment Extending the Term of the Agreement between El Dorado County Transit Authority and ALTA Regional Center for client transportation

2. Authorize the Executive Director to execute the Amendment to the ACRC Agreement as proposed

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I. 1. Approve participation in California Employers’ Pension Prefund Trust fund

2. Adopt Resolution No. 21-15 authorizing the Executive Director, Board Chair and Board Vice-Chair to execute all documents necessary for the participation

3. Authorize the initial contribution amount of $200,000

Download Staff Report and Attachment

J. Approve Revised Blanket Purchase Order B26012 to Gillig LLC in the amount not to exceed $55,000 for Fiscal Year 2020/21

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2.          ACTION ITEMS

** TIMED ITEM 1:05 PM **

A. 1. Public Hearing to Adopt Resolution No. 21-13 Finalizing the Operating Budget for Fiscal Year 2021/22

2. Adopt Resolution No. 21-16 Approving the Fiscal Year 2021/22 Allocation Table

3. Adopt Fiscal Year 2021/22 Organizational Chart

Download Staff Report and Attachment

** TIMED ITEM 1:06 PM **

B. Public Hearing to Adopt Resolution No. 21-14 Finalizing the Fiscal Year 2021/22 Capital Improvement Plan and Capital Budget

Download Staff Report and Attachment

C. Final ratification of the Executive Director Employment Contract as Amended and Potential Salary Adjustment

Download Staff Report and Attachment

EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

ADJOURNMENT

* Verbal Report

NEXT MEETING SCHEDULED
EL DORADO COUNTY TRANSIT AUTHORITY
REGULAR BOARD MEETING
Thursday, August 5, 2021 1:00 P.M.
Zoom Meeting Teleconference
https://us02web.zoom.us/j/833772503?pwd=N0RYRGkxMnkzNUtQemsrRjVQdm5BZz09
1-669-900-6833
Meeting ID:
833-772-503
Password:
2021