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MY RIDE Mileage Reimbursement Program

Mileage Reimbursement Program

 

The My Ride mileage reimbursement program enables seniors (60 or older), veterans, or disabled residents of El Dorado County (not including the Tahoe basin) who are registered for the My Ride program at El Dorado Transit to reimburse their friends, neighbors, or family members for providing them with transportation in their personal vehicles. Trips can be for any purpose, including medical appointments, grocery shopping, hairdresser, and social activities. There are no fees to participate in this program. The trips are free for the passenger, and the driver receives a reimbursement for providing a valuable service for the passenger.

 

How the Program Works

  1. Participants register for the My Ride mileage reimbursement program by submitting an El Dorado Transit My Ride application
  2. Participants recruit trusted friends, neighbors, or family and have them complete a registration form and a W-9 form and submit them to El Dorado Transit
  3. Participants track and record miles and driver information for each trip
  4. Participants submit completed monthly trip log by the 10th of the next month to El Dorado Transit so staff can process the reimbursement in a timely manner (for example, the log for July is due on August 10th)
  5. El Dorado Transit will send reimbursement checks to registered volunteer drivers who provided transportation in that month

Registration Process and Application

Participants must complete and return a My Ride participant application to the El Dorado Transit office. Once the application is received staff will contact the participant.

My Ride Participant Application

Volunteer Drivers must submit a completed registration form and W-9 form to El Dorado Transit before participating in the program. Once the application is received staff will contact the volunteer driver.

My Ride Volunteer Driver Registration Form

W9 Form

Guidelines

  • Trips must begin or end in El Dorado County. For example, if a driver is taking a passenger from Placerville to Kaiser in Folsom, then to Home Depot in Folsom, then to Placerville; only the trips from Placerville to Kaiser and from Home Depot to Placerville would be eligible for reimbursement. The trip from Kaiser in Folsom to Home Depot in Folsom would not be eligible as neither the beginning nor ending location were in El Dorado County
  • The program is intended to assist El Dorado County residents who are unable to drive or may otherwise not have access to transportation
  • Participants cannot share driving responsibilities to increase the mileage limitation
  • Drivers are not allowed to receive reimbursement from El Dorado Transit for a ride if they are receiving any other compensation for that ride from another organization
  • El Dorado Transit reimburses by check at the current IRS issued standard mileage rate for allowed trips
  • Each passenger is allowed up to the maximum of 350 miles per month
  • Reimbursements are issued by the end of each month for those trip logs that are submitted to El Dorado Transit by the 10th of each month
  • Drivers are volunteers, not professional drivers, employees or contractors
  • El Dorado Transit is required to provide 1099 forms to all volunteers that receive $600 or more in reimbursement annually. Any tax questions should be answered by the volunteer’s tax preparer
  • The reimbursement is subject to El Dorado Transit’s sole discretion. We thoroughly go through all submitted documents to check for accuracy to make sure we are reimbursing as many miles as possible

Service Area

Trips must begin or end in western El Dorado County as shown on the following map: