County of El Dorado
Board of Supervisors Meeting Room
330 Fair Lane, Bldg A
Placerville, CA 95667
Thursday, June 7, 2018 1:00 PM
EL DORADO COUNTY TRANSIT AUTHORITY
AGENDA
Regular Meeting
Chairperson: Shiva Frentzen, County of El Dorado Supervisor, District II
Vice Chairperson: Mark Acuna, City of Placerville Councilmember
Directors: Brian Veerkamp, County of El Dorado Supervisor, District III
John Hidahl, County of El Dorado Supervisor, District I
Patty Borelli, City of Placerville Councilmember
- John Clerici, Alternate for City Councilmembers
- Michael Ranalli, Alternate for Board of Supervisors, District IV
Executive Director: Mindy Jackson
CALL TO ORDER AND RECESS TO CLOSED SESSION
Closed Personnel Session Pursuant to Government Code Section 54957 to consider the Appointment, Employment and Evaluation of the Executive Director.
Closed Personnel Session Pursuant to Government Code Section 54957.6 Concerning Labor Negotiations with the Transit Driver’s Bargaining Unit. The designated representatives for the El Dorado County Transit Authority are Executive Director Mindy Jackson and Michael Tucker Legal Counsel.
RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL ITEMS
A. Proclamation of Retiring Transit Operator Trish Jones-Barber
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ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR
The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote. A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item. Any member of the public may ask to address an item on the Consent Calendar prior to Board action.
OPEN FORUM
At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.
1. CONSENT CALENDAR
A. Approve Conformed Minutes of the Regular Meeting, April 5, 2018
B. Receive and File March and April 2018 Ridership Reports
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C. 1. Adopt Resolution No. 18-26 for five (5) year Lease Purchase option to partially fund the purchase of five (5) Motor Coach Industries (MCI) Coaches
2. Approve Installment Sale Agreement #18-005 with a semiannual payment schedule
3. Authorize the Executive Director, with Legal Counsel review, to execute all documents relating to the project up to the approved budget as presented in project 17-02 (2)
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D. Approve Designation of Surplus Property as Per Itemized Property Inventory List
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E. Adopt Resolution No. 18-17 revising the El Dorado County Transit Authority Personnel Policies and Procedures Manual with regard to policy revisions and additions
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F. Adopt Resolution No. 18-23 adopting the El Dorado County Transit Authority Equal Opportunity Program (EEOP)
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G. Approve Charter Rate of $160.00 per hour for Fiscal Year 2018/19
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H. Receive and File Quarterly Investment Report for Quarter Ending 03/31/2018
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I. 1. Adopt Resolution No. 18-22 Identifying Fuel as Exempt from Competitive Bidding and Authorize the Executive Director to Procure Fuel from Outside Vendors
2. Approve Blanket Purchase Order No. B24008 issued to Dawson Oil Company in the amount of $650,000 and Blanket Purchase Order No. B24013 issued to Hunt & Sons, Inc in the amount of $90,000 for fiscal year 2018/19
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J. 1. Approve Purchase Order No. 24004 issued to the California Transit Indemnity Pool in the amount of $535,000
2. Approve Purchase Order No. 24005 issued to the California Transit Indemnity Pool in the amount of $25,000
3. Approve Purchase Order No. 24023 issued to the Special District Risk Management Authority in the amount of $190,000
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2. ACTION ITEMS
A. Receive and File El Dorado County Transit Authority Workers Compensation Trending Report
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B. 1. Open public hearing
2. Accept public comment regarding proposed changes to Dial-A-Ride from the Dial-A-Ride Focus Group Report
3. Close public hearing
4. Adopt the proposed changes to Dial-A-Ride from the Dial-A-Ride Focus Group Report
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C. 1. Open public hearing
2. Accept public comment regarding the Final Operating Budget for Fiscal Year 2018/19
3. Close public hearing
4. Adopt Resolution No. 18-24 for the Final Operating Budget for Fiscal Year 2018/19
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D. 1. Open public hearing
2. Accept public comment regarding proposed changes to Dial-A-Ride from the Dial-A-Ride Focus Group Report
3. Close public hearing
4. Adopt the proposed changes to Dial-A-Ride from the Dial-A-Ride Focus Group Report
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3. INFORMATION ITEMS
A. 2018 El Dorado County Fair Shuttle Flyer
EXECUTIVE DIRECTOR REPORT *
BOARD MEMBER COMMENTS *
ADJOURNMENT
* Verbal Report
NEXT REGULARLY SCHEDULED
EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING
Thursday, August 2, 2018 1:00 P.M.
County of El Dorado
Board of Supervisors Meeting Room
330 Fair Lane
Placerville, CA 95667
The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642-5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting.
To listen to open session portions of the meeting in real time, dial (530) 621-7603. This specialized dial in number is programmed for listening only and is operable when the audio system inside the meeting room is activated. Please be advised that callers will experience silence anytime the Board is not actively meeting, such as during Closed Session or break periods.