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Agenda : May 7, 2020

EL DORADO COUNTY TRANSIT AUTHORITY

REGULAR MEETING AGENDA

Thursday, May 7, 2020 1:00 PM

Download Full Agenda with Staff Reports PDF here

Download Agenda Only PDF here

Chairperson:             John Hidahl, County of El Dorado Supervisor, District I

Vice Chairperson:    Kara Taylor, City of Placerville Councilmember

Directors:                  Mark Acuna, City of Placerville Councilmember

      Shiva Frentzen, County of El Dorado Supervisor, District II

      Brian Veerkamp, County of El Dorado Supervisor, District III

          • Patty Borelli, Alternate for City Councilmembers
          • Lori Parlin, Alternate for Board of Supervisors, District IV

Executive Director:     Matthew Mauk

These meetings will be conducted pursuant to the provisions of California Executive Order N-29-20, which suspends certain requirements of the Ralph M. Brown Act to allow for greater flexibility in conducting public meetings via teleconferencing and allowing public participation telephonically. These measures will only apply during the period in which state or local public health officials have imposed or recommended social distancing measures.

Members of the public may call in during the meeting and are encouraged to submit public comment via email to mwilcher@eldoradotransit.com up until the start of the meeting. Written comments will be entered into the meeting’s minutes and the Board will consider all comments at the appropriate time. Members of the public may address any item on the agenda prior to board action, comments will be limited to no more than three (3) minutes.

If you are joining the meeting via computer and wish to make a comment on an item, press the “raise a hand” button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. The board secretary will call you by the last three digits of your phone number when it is your turn to comment.

 

Participate by Computer:

https://zoom.us/j/833772503

Participate by Phone:

1-669-900-6833

Meeting ID: 833-772-503

 

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote.  A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item.  Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

OPEN FORUM                                                                                                          

At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.                                                                                                                                           

1.          CONSENT CALENDAR

A.  Approve Conformed Minutes of the Regular Meeting, April 2, 2020

Download Attachment

B. Receive and File March 2020 Check Register

Download Staff Report and Attachment

C.  Receive and File March 2020 Ridership Report

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D. Receive and File Quarterly Investment Reports for the period ending 03/31/2020

Download Staff Report and Attachment

E. 1. Adopt Resolution No. 20-14 Identifying Fuel as Exempt from Competitive Bidding and Authorized the Executive Director to Procure Fuel from Outside Vendors

     2. Approve Blanket Purchase Order No. B26009 issued to Dawson Oil Company in the amount of $700,000 for fiscal year 2020/21

     3. Approve Blanket Purchase Order No. $25,000 for fiscal year 2020/21

Download Staff Report and Attachment

F. Approval of Purchase Orders above $25,000 for  fiscal year 2020/21

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G. 1. Approve the update to the Adopted El Dorado County Transit Authority Personnel Policies and Procedures Manual

2. Adopt Resolution No. 20-15 Telecommute Policy

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H. Ratification of support letter for Sacramento Area Council of Government’s Green Means Go pilot program

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2.          ACTION ITEMS

A. Approve Transit Service Plans for COVID-19 Response and Recovery

Download Staff Report and Attachment

B. 1. Direct the Executive Director to determine levels of staff attrition for potential reductions in labor force among represented and unrepresented employee groups

2. Set a Special Meeting and Public Hearing on July 9, 2020 to adopt the final Operating and Capital Budgets for Fiscal Year 2020/21

Download Staff Report and Attachment

EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

RECESS TO CLOSED SESSION

  • Closed Personnel Session Pursuant to Government Code Section 54957.6 Concerning Labor Negotiations with the Transit Operator’s Bargaining Unit. The designated representatives for the El Dorado County Transit Authority are Executive Director Matthew Mauk and Legal Counsel Michael Tucker
  • Closed Session Pursuant to Government Code Section 54957.6 – Conference with Labor Negotiators concerning discussions with Unrepresented Regular Employees and Unrepresented Regular Management Employees of the El Dorado County Transit Authority. The designated representatives for the El Dorado County Transit Authority are Executive Director Matthew Mauk and Legal Counsel Michael Tucker
  • Closed Personnel Session Pursuant to Government Code Section 54954.5 PUBLIC EMPLOYMENT Title: Executive Director

RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS

ADJOURNMENT

* Verbal Report

NEXT REGULARLY SCHEDULED
EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING
Thursday, June 4, 2020 1:00 P.M.
Zoom Meeting Teleconference
https://zoom.us/j/833772503
1-669-900-6833
Meeting ID:
833-772-503