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Agenda : February 6, 2020

County of El Dorado

Board of Supervisors Meeting Room

330 Fair Lane, Bldg A

Placerville, CA 95667

Thursday, February 6, 2020 1:00 PM 


EL DORADO COUNTY TRANSIT AUTHORITY

REGULAR MEETING AGENDA

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Chairperson:              Mark Acuna, City of Placerville Councilmember

Vice Chairperson:     John Hidahl, County of El Dorado Supervisor, District I

Directors:                    Shiva Frentzen, County of El Dorado Supervisor, District II

Kara Taylor, City of Placerville Councilmember

Brian Veerkamp, County of El Dorado Supervisor, District III

  • Patty Borelli, Alternate for City Councilmembers
  • Lori Parlin, Alternate for Board of Supervisors, District IV

Executive Director:     Matthew Mauk

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

ELECTION OF OFFICERS

A. Election of Chairperson and Vice-Chairperson for Calendar Year 2020

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B. Oath of Office

CEREMONIAL ITEMS

A. Newly elected Chairperson plaque presentation to outgoing Chairperson Mark Acuna

ROLL CALL

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote.  A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item.  Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

OPEN FORUM                                                                                                          

At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.                                                                                                                                           

1.          CONSENT CALENDAR

A.  Approve Conformed Minutes of the Regular Meeting, December 5, 2019

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B. Receive and File November and December 2019 Check Register

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C.  Receive and File November and December 2019 Ridership Report

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D. Receive and file Quarterly Investment Reports for the periods ending 09/30/2019 and 12/31/2019

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E. 1. Adopt Resolution No. 20-01 Authorizing the Executive Director to File Applications for Federal Administration Funding Programs

2. Adopt Resolution No. 20-02 Authorizing the Executive Director to File Application specific to the Federal Transit Administration Section 5311 Grant Program

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F. 1. Award contract for preliminary design and engineering services for the County Line Multi-Modal Transit Center to the lowest responsible bidder, consistent with the bid documents

2. Approve Purchase Order No. 25247 issued to CTA Engineering in an amount not to exceed $29,580

3. Authorize the Executive Director to execute the contract, including change order authority not exceeding ten percent of the contract price and to execute all related documents necessary to complete the project within the approved budget

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G. 1. Award contract to Orion Outdoor Media for bus shelter advertising and maintenance services consistent with the scope of work in Request for Proposal No. 19-03

2. Authorize the Executive Director to finalize terms, exercise future options and execute all documents related to the contract award from Request for Proposal No. 19-03

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H. Approve Revised Blanket Purchase Orders above $25,000 for Fiscal Year 2019/20

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2.          ACTION ITEMS

A. Approve revisions to the El Dorado County Transit Authority Employment Background Check Policy

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B. Adopt Resolution No. 20-03 approving the El Dorado County Transit Authority Personnel Policies and Procedure Manual with revisions and additions

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Draft Personnel Policies and Procedures Manual

C. 1. Adopt Fiscal Year 2019/20 Revised Mid-Year Operating Budget Adjustments

2. Approve the use of Contingency funds to offset reduction in revenues

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3.          INFORMATION ITEMS

    A. Newsletter

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EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

ADJOURNMENT

* Verbal Report

NEXT REGULARLY SCHEDULED
EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING
Thursday, March 5, 2020 1:00 P.M.
County of El Dorado
Board of Supervisors Meeting Room
330 Fair Lane
Placerville, CA 95667

The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642-5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting.

To listen to open session portions of the meeting in real time, dial (530) 621-7603.  This specialized dial in number is programmed for listening only and is operable when the audio system inside the meeting room is activated.  Please be advised that callers will experience silence anytime the Board is not actively meeting, such as during Closed Session or break periods.