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Agenda : June 6, 2019

County of El Dorado

Board of Supervisors Meeting Room

330 Fair Lane, Bldg A

Placerville, CA 95667

Thursday, June 6, 2019 1:00 PM 


EL DORADO COUNTY TRANSIT AUTHORITY

REGULAR MEETING AGENDA

Download Full Agenda with Staff Reports PDF here

Chairperson:              Mark Acuna, City of Placerville Councilmember

Vice Chairperson:     John Hidahl, County of El Dorado Supervisor, District I

Directors:                    Shiva Frentzen, County of El Dorado Supervisor, District II

Kara Taylor, City of Placerville Councilmember

Brian Veerkamp, County of El Dorado Supervisor, District III

  • Patty Borelli, Alternate for City Councilmembers
  • Lori Parlin, Alternate for Board of Supervisors, District IV

Executive Director:     Matthew Mauk

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

ROLL CALL

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote.  A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item.  Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

OPEN FORUM                                                                                                          

At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.                                                                                                                                           

1.          CONSENT CALENDAR

A.  Approve Conformed Minutes of the Regular Meeting, May 2, 2019

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B. Receive and File April 2019 Check Register

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C.  Receive and File April 2019 Ridership Report

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D. Adopt Resolution No. 19-17 Authorizing Financial Transactions by Elected Officers and Newly Appointed Executive Director

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E. 1. Adopt Resolution No. 19-19 Identifying Fuel as Exempt from Competitive Bidding and Authorizing the Executive Director to Procure Fuel from Outside Vendors

2. Approve Blanket Purchase Order No. B25008 issued to Dawson Oil Company in the amount of $820,000 for Fiscal Year 2019/20

3. Approve Blanket Purchase Order No. B25013 issued to Hunt & Sons, Inc. in the amount of $90,000 for Fiscal Year 2019/20

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F. 1. Approve Purchase Order No. 25004 issued to the California Transit Indemnity Pool in the amount of $575,000 for Liability

2. Approve Purchase Order No. 25005 issued to the California Transit Indemnity Pool in the amount of $25,000 for Physical Damage

3. Approve Purchase Order No. 25006 issued to the California Transit Indemnity Pool in the amount of $18,000 for Employment Practices Liability

4. Approve Purchase Order No. 25024 issued to the Special District Risk Management Authority in the amount of $225,000

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G. Approve Charter Rate of $170.00 per Hour for Fiscal Year 2019/20

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H. Adopt Resolution No. 19-18 Authorizing the El Dorado County Transit Authority and the Executive Director to execute all documents for the Caltrans Division of Rail and Mass Transportation Low Carbon Transit Operations Program (LCTOP), Fiscal Year 2018/19

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I. Receive and File the final Triennial Performance Audit of the El Dorado County Transit Authority for Fiscal Years 2015/16 through 2017/18

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Download Triennial Performance Audit for Fiscal Years 2015/16 – 2017/18

J. Final ratification of the Executive Director Employment Contract approved May 2, 2019

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K. 1. Approve Purchase Order No. 24277 in the amount of $485,509.00 issued to Gillig LLC. for the acquisition of one (1) 35 Foot Low Floor Clean Diesel Transit Bus

2. Authorize Executive Director to execute all documents related to this purchase within the approved Capital Improvement Plan Project 18-04 Budget

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2.          ACTION ITEMS

A. 1. Open Public Hearing

2. Accept Public Comment

3. Close Public Hearing

4. Adopt Resolution No. 19-20 for the Final Operation Budget for Fiscal Year 2019/20

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B. 1. Open Public Hearing

2. Accept Public Comment

3. Close Public Hearing

4. Adopt Resolution No. 19-20 for the Final Operation Budget for Fiscal Year 2019/20

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C. 1. Adopt Resolution No. 19-16 Approving the appointment of Mindy Jackson as extra-help and waiving the 180 day waiting period

2. Authorize the Chair to sign the limited duration employment agreement with Mindy Jackson to provide guidance on special issues for the incoming Executive Director

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3.          INFORMATION ITEMS

A. El Dorado County Fair Free Shuttle flyer

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EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

RECESS TO CLOSED SESSION

Closed Personnel Session Pursuant to Government Code Section 54957.6 Concerning Labor Negotiations with the Transit Operator’s Bargaining Unit. The designated representatives for the El Dorado County Transit Authority are Executive Director Matthew Mauk and Legal Counsel Michael Tucker

Closed Personnel Session Pursuant to Government Code Section 54954.5 PUBLIC EMPLOYMENT  Title: Executive Director

RECONVENE TO OPEN SESSION AND CLOSED SESSION REPORTS

ADJOURNMENT

* Verbal Report

NEXT REGULARLY SCHEDULED
EL DORADO COUNTY TRANSIT AUTHORITY BOARD MEETING
Thursday, August 1, 2019 1:00 P.M.
County of El Dorado
Board of Supervisors Meeting Room
330 Fair Lane
Placerville, CA 95667

The El Dorado County Board of Supervisors Meeting Room is accessible for persons with disabilities. In compliance with the Americans with Disabilities Act, if you require modification or accommodation to participate in this meeting, please contact El Dorado County Transit Authority by telephone at (530) 642-5383 or by fax at (530) 622-2877. Requests must be made as early as possible and at least one full business day before the start of the meeting.

To listen to open session portions of the meeting in real time, dial (530) 621-7603.  This specialized dial in number is programmed for listening only and is operable when the audio system inside the meeting room is activated.  Please be advised that callers will experience silence anytime the Board is not actively meeting, such as during Closed Session or break periods.