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Agenda : February 2, 2023

EL DORADO COUNTY TRANSIT AUTHORITY

BOARD OF DIRECTORS REGULAR MEETING

AGENDA

Thursday, February 2, 2023 1:00 PM

Download Full Agenda with Staff Reports PDF here

Download Agenda Only PDF here

Chairperson:            John Hidahl, County of El Dorado Supervisor, District I

Vice Chairperson:    Jackie Neau, City of Placerville Councilmember

Directors:                  Lori Parlin, County of El Dorado Supervisor, District IV

     George Turnboo, County of El Dorado Supervisor, District II

                                    David Yarbrough, City of Placerville Councilmember

          • John Clerici, Alternate for City Councilmembers
          • Wendy Thomas, Alternate for Board of Supervisors, District IV

Executive Director:     Matthew Mauk

These meetings will be conducted pursuant to the provisions of Assembly Bill 361 which suspends certain requirements of the Ralph M. Brown Act to allow for greater flexibility in conducting public meetings via teleconferencing and allowing public participation telephonically. These measures are in effect when a state of emergency is issued or remains active.

Members of the public may call in during the meeting and are encouraged to submit public comment via email to mwilcher@eldoradotransit.com up until 2 hours before the start of the meeting. Written comments will be entered into the meeting’s minutes and the Board will consider all comments at the appropriate time. Members of the public may address any item on the agenda prior to board action, comments will be limited to no more than three (3) minutes.

If you are joining the meeting via computer and wish to make a comment on an item, press the “raise a hand” button. If you are joining the meeting by phone, press *9 to indicate a desire to make a comment. The board secretary will call you by the last three digits of your phone number when it is your turn to comment.

By participating in this meeting, you acknowledge that you are being recorded.

In Person
County of El Dorado
Board of Supervisors Meeting Room
330 Fair Lane, Bldg. A
Placerville, CA 95667

Remote
https://edcgov-us.zoom.us/j/86134567267
Meeting ID: 861 3456 7267

 

CALL TO ORDER AND PLEDGE OF ALLEGIANCE

ELECTION OF OFFICERS

A. Election of Chairperson and Vice-Chairperson for Calendar Year 2023

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B. Oath of Office

CEREMONIAL ITEMS

A. Newly elected Chairperson plaque presentation to outgoing Chairperson John Hidahl

ROLL CALL

ADOPTION OF AGENDA AND APPROVAL OF CONSENT CALENDAR

The Board may make any necessary additions, deletions or corrections to the agenda including moving items to or from the Consent Calendar and adopt the agenda with one single vote.  A Board member may request an item to be removed from the Consent Calendar for discussion and possible action, and the item will be moved from Consent and heard as a separate item.  Any member of the public may ask to address an item on the Consent Calendar prior to Board action.

OPEN FORUM                                                                                                          

At this time, any person may comment on any item that is not on the agenda. Please state your name and address for the records. Action will not be taken on any item that is not on the agenda. Please limit your comments to no more than three (3) minutes. Please give any written material presented at the meeting to the clerk for public record.                                                                                                                                           

1.          CONSENT CALENDAR

A. Adopt Resolution No. 23-01 regarding the Remote and Hybrid Public Meeting Provisions of Assembly Bill 361

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B. Approve Conformed Minutes of Regular Meeting December 1, 2022

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C. Receive and File November and December 2022 Check Registers

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D. Receive and File November and December 2022 Ridership Report

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E. Authorizing the Adoption of Resolutions 23-02, 23-03 and 23-04 for Federal Transit Administration Funding Programs

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F. 1. Adopt Resolution No. 23-05 Revising the Personnel Allocation for Fiscal Year (FY) 2022/23

2. Approve Revised Organizational Chart for FY 2022/23

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G. Approve Revised Blanket Purchase Orders above $25,000 for Fiscal Year 2022/23

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H. Approve funding Operating Reserve utilizing Advertising and Miscellaneous revenue accounts for Fiscal Year 2022/23

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Request for Quotations #22-01 Park and Ride Master Plan

I. Receive and File Quarterly Investment Reports for Quarters Ending 09/30/22 and 12/31/22

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J. 1. Direct staff to facilitate a student bus art contest in partnership with the El Dorado County Office of Education

2. Authorize the Executive Director to install the winning art on one (1) bus

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K. 1. Approve updated Purchase Order No. 27194 issued to A-Z Bus Sales in the amount of $95,337 for the purchase of one (1) Ford Transit Van

2. Approve the updated Capital Improvement Plan Project #20-06

3. Authorize the Executive Director to execute the purchase contract and related documents necessary to complete the Capital Improvement Plan Project #20-06 provided that the contract costs do not exceed the approved Capital Improvement Plan project budget

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2.          ACTION ITEMS

A. 1. Adopt Proposed Fiscal Year 2022/23 Mid-Year Operating Budget Adjustments

2. Approve line-item increase of $208,164 to Contingency

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B. 1. Authorize the Executive Director to negotiate terms of a professional services agreement with a qualified, responsive consultant firm for development of a Local Short-Range Transit Plan Update per Request for Qualifications #22-01

2. Approve a contract budget amount not to exceed $125,000 for said professional services agreement

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3.          INFORMATION ITEMS

A. Quarterly Newsletter

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EXECUTIVE DIRECTOR REPORT *

BOARD MEMBER COMMENTS *

ADJOURNMENT

* Verbal Report

NEXT MEETING SCHEDULED
EL DORADO COUNTY TRANSIT AUTHORITY
REGULAR BOARD MEETING
Thursday, March 2, 2023 1:00 P.M.

County of El Dorado
Board of Supervisors Meeting Room
330 Fair Lane, Bldg A
Placerville, CA 95667

Zoom Meeting Teleconference
https://edcgov-us.zoom.us/j/86134567267
Meeting ID: 861 3456 7267